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SCCA Weekend Membership Functionality

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PostPosted: Sun Mar 16, 2008 11:01 am    Post subject: SCCA Weekend Membership Functionality Reply with quote

As I'm sure most are aware at this point, SCCA now requires all SCCA sanctioned event attendees to be SCCA members. In order to accommodate this membership requirement the SCCA has made available special temporary "Weekend Memberships" so that non-members are still able to participate.

This requirement has put an additional workload burden on the event registration volunteers who must now manage this process and the
paper-trail/forms/documentation necessary to satisfy the Weekend Membership program.

Now there is a better way. Very Happy has worked with the SCCA to provide a mechanism to submit the weekend membership request electronically at the time that online registration is submitted for an SCCA event. If a Weekend Membership request is submitted electronically and a temporary Weekend Membership Number is obtained, no additional paperwork is required. is making this functionality available for NO ADDITIONAL CHARGE* to SCCA Regions who process event registration online through MAE.

Setting up an event to process Weekend Membership requests is very simple. Here's how the whole process works:

1. Contact the SCCA Membership office to request a "Token" for use in submitting electronic Weekend Membership requests. The token is a unique identifying string (a GUID) which will authenticate your region's electronic requests sent to the SCCA from MAE.
2. Publish your event on MAE
3. Activate online registration for your event.
4. On the Online Registration Setting page - set Enable to "Yes", input your Region's Token, and specify the amount to be collected for the Weekend Membership. Note: The charge input here is communicated to the entrant on the registration submission page and collected IN ADDITION to any entry fee collected if online payments are accepted for your event.

5. For entry fees there is no longer a need to specify member and non-member fees. If a weekend membership is requested, the weekend membership fee will be added to the entry fee collected automatically.

6. When setting up your entry form be sure to include the following fields and set them required (most likely you are already collecting this data):
Membership Number
First Name
Last Name

Email Address
Street Address
(Bolded items are required for verification, full list required for electronic temporary membership submission)

7. When registering for your event, all entrants will be presented the following instructions and a question whether or not they are currently an SCCA member

8. When a member submits their registration, their membership credentials are verified against the SCCA membership database. When a non-member submits their registration, a Weekend Membership request is submitted electronically and the resulting Weekend Membership Number is added to their entry information.

9. If a weekend membership is requested and an online entry fee is selected, the weekend membership fee will be added to the selected entry fee and collected from the entrant in one charge.

10. SCCA Membership information/validation response is shown on the entry detail page and in the Excel Download as "Membership Status".

If you want to try out the functionality from a user's perspective - submit an entry to the following event:

If you have any questions or comments on the SCCA Weekend Membership support offered by please post here, send an inquiry using the Contact Us page, or email me directly at


(* If online payment is processed by MAE for the entry, then normal payment processing fees apply to the Weekend Membership as would apply to any "Add-On" item included in the entry fee charge.)
Steve Couture
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